Visitor Protocol During COVID-19

Needham Public Schools Visitor Protocol During COVID-19
(updated Aug 31, 2021 and will be reassessed Nov 1, 2021)


In order to maintain the health and safety of the Needham Public Schools Community during COVID-19, the following Visitor Protocol has been developed:


The following visitors and consultants are considered to be essential and may enter schools:

- Special education contract providers, if there is no remote option for their service.

- Service people for elevators/HVAC/immovable objects (by appointment only)

- Emergency Services Mental Health Providers doing urgent evaluations

- DCF only for emergencies

- Fire Department Personnel

- Police Department Personnel

- NEDP personnel



The following visitors are not considered to be essential and may NOT enter schools at this time:

- College reps/ military recruiters

- Parents or other volunteers

- Community volunteers

- Outside program personnel (during and after school hours)

- Service workers who pick up shredding barrels- should be picked up from the outside of the building

- Service workers who can pick-up items requiring service/repair outside of the buildings

- Community and sports groups who rent space in our buildings

- Private lesson music program, if can’t be done virtually, then by appointment only in a designated space

- Delivery workers-need to meet school personnel outside of building or have drop box

- Elderly walkers

- Instrument rental/repair worker-Instruments should be picked up/dropped off at the Main Office, pre-arranged through the school secretary.


Health Protocols for Essential Visitors

All visitors deemed “essential” must complete the following measures in order to enter Needham Public Schools Buildings:

- Must make an appointment with the school secretary prior to entrance to schools; school secretary will maintain log and share entrance requirements with visitors.

- Anyone who does not have an appointment will not be allowed to enter buildings.

- Must complete an Attestation Survey at home prior to coming to NPS.

- Must wear a face mask/cloth face covering at all times upon entering and throughout


- Face mask/cloth face covering must be self-provided; replacement masks will be available in the Main Office for those essential visitors who have forgotten their mask

- Must wash/sanitize hands upon entering building and if/when changing locations in building.

- Must check in at Main Office.

- Must provide list of people visitor will be coming in contact with; if confidentiality is an issue, must have list available in case student/visitor/staff becomes ill with COVID-19 and must disclose locations of building(s) visited.

- Must maintain physical distancing of at least 3 feet, preferably 6 feet, and must maintain proper personal protective equipment (PPE) including face shields and masks if unable to maintain physical distancing requirements.

- Must travel directly to where the business is, and leave immediately after.

- Must bring own supplies when feasible to minimize sharing of materials.

- If transportation drivers need to use the bathrooms at Newman, they should park their vehicle outside of the cafeteria, enter through the cafeteria and use those restrooms.

- Must notify school and stay home if experiencing any symptoms of any illness

- If visitor becomes ill after having entered NPS building, must call Director of School Health Services immediately at: (781)455-0416 x 55382.


For parents who are dropping off items that have been forgotten

- There should be a bin/box outside of the door, if building has foyer, entranceway, or right inside the door for parent/guardian to drop off forgotten item.

- Parent/Guardian must call secretary ahead of time with a description of the items that are to be dropped off and a time for drop off.

- Secretary will notify student to retrieve item.



The list of essential visitors, and the ability to enter school buildings may change according to COVID-19 trends.




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